Admin Executive

Description

Job Responsibilities

• Maintain and organize records (compliance, ISO, reports).
• Track staff attendance, rosters, and schedules.
• Support basic accounting tasks (invoices, expenses, payments).
• Process and verify overtime (OT) submissions.
• Prepare weekly/monthly reports for management review.
• Coordinate with operations and internal departments.
• Assist with audits and ensure proper documentation.
• Manage inventory and procurement of PPE, uniforms, and office supplies.
• Provide administrative support (meetings, minutes, documentation).
• Handle filing, data entry, and general correspondence.
• Support communication with HR, Finance, and Procurement.
• Perform other duties as assigned.

Job Requirement

• Candidate must possess at least a Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 2–3 years of experience in administrative or operational support roles, preferably in an industrial or waste management environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and reporting tools.
• Ability to manage data, records, and documentation efficiently.
• Familiarity with compliance standards and ISO documentation is an advantage.
• Knowledge of ISO standards and compliance practices is an advantage.
• Knowledge of administrative and compliance practices in industrial operations.
• Ability to handle sensitive and confidential information.
• Flexibility to adapt to changing priorities and urgent tasks.

Specialization: Administration & Office Support

Hiring Company Brief

data-full-text="<div><div>PENTAS FLORA is a Scheduled Waste Management company under the wings of Exsim Group of Companies, one of the nation’s increasingly prominent property developer. As an innovative Scheduled Waste Management company, PENTAS FLORA started off with the passion and persistency of molding a better environmental solution mechanism which would maximise resource value and minimise environmental impacts.</div><div>With the constant rise of environmental issues due to impacts caused by hazardous waste, PENTAS FLORA begun operations to subdue these alarming and unhealthy effects by providing alternative solutions to manage waste. Its parent company, Exsim, champions a similar goal in all its development projects by ensuring sustainability efforts in delivering green features and environmentally- friendly buildings.</div><div>Despite facing strenuous and tough challenges to operate a business which is mechanical in its nature, our management team emerged successfully by consistently delivering steady and reliable solutions. This was achieved by not only providing reliable solutions and services but also by upholding the key principals that the entire team advocates, which is to do in the best of our ability to keep our environment healthy and pollution free.</div><div>At PENTAS FLORA, we are incredibly passionate about saving the earth as it is the roof that shields the entire human population. Therefore, we believe that a transformation that could save the earth is achievable and this is cemented in our mission to encourage greater sustainability awareness through our business. Our commitment is further magnified with our shared vision of combining innovation and technology to distinguish virgin reusable resources from wastes to ensure minimal environmental impact and maximised resource value. Ringing true to our “from cradle to cradle” philosophy, we appreciate the fact that our planet sustains us and if treated right, we trust it will grant us the stability to live in proper balance and stability.</div></div>"