Event Planner

Description

Responsibility

1. Event Concept & Planning

• Develop event concepts, themes, and objectives based on client needs.
• Create full event proposals, budgets, and timelines.
• Conduct venue research and secure suitable locations.

2. Budgeting & Cost Control

• Prepare and manage detailed event budgets.
• Negotiate with vendors for the best rates.
• Track expenses to ensure the event stays within budget.

3. Vendor & Supplier Management

• Source and coordinate with suppliers: décor, AV, catering, entertainment, logistics, etc.
• Oversee vendor contracts and deliverables.
• Ensure smooth communication and alignment with event goals.

4. Client Servicing

• Act as the main point of contact for clients.
• Present concepts, updates, run-downs, and post-event reports.
• Manage expectations, troubleshoot issues, and provide solutions.

5. Event Logistics & Operations

• Plan complete event flow, agenda, and run-down.
• Coordinate set-up, rehearsal, and tear-down operations.
• Manage event registration, guest lists, seating plans.

6. Creative Direction

• Propose ideas for stage design, theming, décor, and experiential elements.
• Collaborate with designers and production teams to execute concepts.
• Ensure visual and branding consistency throughout the event.

7. Marketing & Communication (if applicable)

• Coordinate event promotional materials and campaigns.
• Manage social media updates and press communications.
• Oversee RSVP management and audience engagement.

8. On-Site Event Management

• Lead the team during event day.
• Ensure smooth execution according to the run-down.
• Troubleshoot real-time issues immediately.

9. Post-Event Duties

• Conduct post-event evaluation and ROI analysis.
• Prepare recap reports with photos/videos.
• Manage final billing, payments, and vendor settlement.

10. Team Leadership

• Supervise coordinators, crew, and external staff.
• Provide training and task delegation.
• Maintain a professional and positive team environment.

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• 1 year and above (preferred)

**Fresh graduates are welcome to apply.

#Kindly note that this position is open to MALAYSIANS ONLY.

Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM4,500.00 per month

Work Location: In person