Senior Executive, Office Management

Description

Key Responsibilities

• Assist in managing day-to-day office operations, ensuring a productive and professional environment.
• Coordinate schedules, arrange meetings, and manage all logistical needs for office activities.
• Strong reporting and documentation skills, with the ability to prepare clear, accurate, and timely reports for management.
• Experience in facilities and hostel management, including coordination of maintenance, cleanliness, and overall safety standards.
• Knowledge or exposure in safety management, including conducting safety briefings/training and familiarity with OSHA or workplace safety requirements.
• Possess strong vendor management skills, with an established network or good working relationships with suppliers, contractors, and service providers.
• Oversee office supplies, procurement, and inventory management to facilitate smooth office operations.
• Implement and maintain office policies and standard operating procedures while contributing to ongoing process improvements.
• Serve as a liaison between departments and external stakeholders to ensure effective communication and collaboration.
• Track and manage office budgets, providing regular updates on expenditures and cost-saving initiatives.
• Willing to travel as and when required for work-related matters.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred. 3-5 years of experience in office management or similar administrative roles.
• Excellent organizational and multitasking skills, with a strong attention to detail.
• Effective verbal and written communication skills, able to liaise confidently with internal teams and external stakeholders
• Proficiency in Microsoft Office Suite and familiarity with office management software.
• Capability to work independently as well as collaboratively within a team.
• Strong problem-solving skills and a proactive approach to challenges.

Job Types: Full-time, Permanent

Pay: RM2,461.62 - RM4,995.85 per month

Work Location: In person